Building Services and Operations Administrator

Cairn Homes Plc; Ireland; On-site; EUR 35,000 - 50,000; Full time

Job summary

A leading construction company in Ireland is seeking an experienced administrative support professional. The candidate will manage calendars, assist with presentations, and coordinate team events. Strong IT skills in Microsoft Office is crucial, along with excellent communication and multitasking abilities. With a focus on sustainability and community, the company aims to reshape living spaces for future generations. This role is ideal for a self-motivated individual with the capacity to thrive in a dynamic environment.

Qualifications

• Minimum 4 years’ experience in a challenging administrative role in a fast-paced environment.
• Ability to communicate at all levels across functional departments.
• Self-motivated team player with the ability to work on one’s own initiative.

Responsibilities

• Support the Head of Building Services with calendar and mailbox management.
• Assist with administrative support and presentations.
• Attend meetings, monitor tasks, and issue minutes as required.

Skills

Strong IT skills

Excellent communication skills

Multi-tasking

Attention to detail

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft Outlook

Job description

Key responsibilities

Typically the candidate will be expected to undertake and assist with the following duties:

• Support the Head of Building Services with calendar management, mailbox management and administration support. Assisting with the set up and facilitation of internal & external meetings.
• Assist Building Services and associated teams (Utilities, DMS and Fleet & Plant) with administrative support and preparing required presentations.
• Attending function related meetings, monitoring team tasks, taking notes & tracking actions, issuing prompts/reminders and summarising responses. Issuing minutes as required
• Management of the Building Services documents folder and continually assist documentation updates as required, including ISO requirements.
• Support development and compiling of reports, presentations and communications to a high standard for internal and external use, taking the lead as necessary to meet deadlines
• Support with the organisation of team events
• Support the compiling and transfer of information/documents/reports to various teams within the business with the support of team members
• Ad hoc administration support to Building Services, Utilities, DMS and F&P teams

The candidate

• Minimum 4 years’ experience in a challenging administrative role in a fast-paced environment.
• Have strong IT skills with competency across Microsoft Excel, PowerPoint, Teams and Outlook.
• Ability to communicate at all levels across functional departments.
• A strong ability to multi-task and work to deadlines in a fast-paced environment where relationships, organisation, and a high attention to detail is required.
• A flexible approach to supporting the team improvement.
• Self-motivated team player, but with the ability to work on one’s own initiative.
• Excellent spoken and written communication skills.
• Enthusiastic and willing to learn

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential.

Because when Cairn build, it’s Built For Good.