Administration Manager

The Boots Company PLC; Dublin; On-site; EUR 50,000 - 70,000; Full time

Job summary

A leading retail organization in Dublin is seeking an Administration Manager to oversee administrative operations and lead a team of professionals. This role involves strategic support to senior leadership, identifying process improvements, and ensuring operational efficiency across teams. Strong leadership and organizational skills are essential. Candidates with experience in vendor management and office coordination will thrive in this role.

Qualifications

• Strong leadership skills to manage and develop a team.
• Excellent organizational abilities to manage competing priorities.
• Experience in process improvement and vendor management.

Responsibilities

• Lead and develop administrative teams to ensure operational efficiency.
• Act as a central point of contact for administrative functions.
• Identify and implement process improvements to enhance efficiency.

Skills

Leadership

Organizational skills

Team management

Process improvement

Vendor management

Job description

Role summary

The Administration Manager plays a critical leadership role in ensuring the smooth and efficient operation of administrative teams across the business. Managing a team that includes an Administration Specialist, Assistant Administration Specialists (regional and support office), Office Coordinator, and Personal Assistants, the Administration Manager is responsible for overseeing day-to-day administrative operations, streamlining processes, and ensuring a consistent and professional approach to office management. This role is key in implementing systems that support operational efficiency, improving service delivery, supporting cross-functional teams, and ensuring that the administration function adds value to the wider organisation. Strong leadership, excellent organisation, and the ability to manage competing priorities are central to success in this role.

Strategic & Cross-Functional Support

• Act as a central point of contact for all administrative functions, providing strategic support to senior leadership and functional teams.
• Work with other managers to support cross-functional initiatives and projects requiring administrative input or coordination.
• Contribute to business continuity planning and crisis response, ensuring office readiness and administrative resilience.

Team Leadership & Management

• Lead, support, and develop a team of administrative professionals, including regular 1:1s, performance reviews, and objective setting. To support right first time and on time delivery.
• Foster a culture of collaboration, continuous improvement, and high performance within the administration team.
• Delegate tasks appropriately and ensure coverage across administrative responsibilities across the region and support office.
• All other duties as reasonably required, which are in line with the general scope and nature of the role. This list is not exhaustive

Process Improvement

• Identify and implement process improvements that enhance administrative efficiency and service delivery.
• Standardise administrative procedures across offices to ensure consistency and best practices.
• Work with Regional stakeholders and functions (e.g., IT, Finance, HR) to ensure alignment of administrative processes with wider company systems.

Vendor Management

• Lead the team in collaborating closely with Procurement and relevant functions to set up new suppliers and ensure smooth onboarding.
• Oversee supplier setup processes and act as the main liaison between Procurement, vendors, and internal stakeholders.
• Support procurement activities related to office services, ensuring value for money and compliance with company policies.
• Guide the team in managing EBP expenses, travel bookings, and purchase orders as required.

Office Coordination & Operations

• Oversee the coordination of office facilities, supplies, and services, ensuring a professional and efficient work environment via the office coordinator.
• Manage logistical support for meetings, visits, and corporate events, including space booking and equipment needs.
• Ensure adherence to health and safety standards and compliance with office protocols across all locations.