Executive Team Support

We Manage Jobs(WMJobs); Stoke-on-Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity for an Executive Assistant has arisen within the Executive Support team. The role involves managing diaries, arranging meetings, and providing high-quality support to the Chief Executive and Senior Management Team. Ideal candidates will possess strong organizational and communication skills, and a proactive approach to problem-solving.

Qualifications

• Experienced individual with a ‘can-do’ attitude.
• Confident communicator.
• Ability to work accurately and use initiative.

Responsibilities

• Manage diary for Chief Executive and Senior Management Team.
• Arrange meetings with various stakeholders.
• Minute internal and external meetings.

Skills

Organizational skills

Communication

Problem-solving

Teamwork

Job description

This advert is open to both Internal and External applicants.

An exciting opportunity has arisen within the Executive Support team to provide a confidential, efficient, and highly organized service supporting the team in managing the demands of the Cabinet and Senior Management Team.

We are seeking an experienced individual with a ‘can-do’ attitude who enjoys working as part of a team. The ideal candidate will be a confident communicator with good organizational skills, able to work accurately, use their own initiative to resolve problems, and assist with effective diary management for the Chief Executive.

Responsibilities include:

• Assisting with effective diary management for the Chief Executive and Senior Management Team, ensuring conflicting demands are addressed.
• Monitoring and chasing the timely processing of Freedom of Information requests, MP inquiries, complaints, EIRs, and quality checking responses to ensure corporate deadlines are met.
• Arranging meetings with Councillors, MPs, staff, senior executives, government officials, private sector, and community sector organizations.
• Booking rooms, equipment, and refreshments as required.
• Logging and uploading all approved Chief Officer Decisions onto the CMS system to ensure a clear due diligence process.
• Attending and minuting a range of internal and external meetings, providing accurate, high-quality minutes for distribution.
• Maintaining and reviewing contact lists and databases to ensure contact information is current.
• Providing full Executive Assistant cover for SMT and Cabinet Members in the absence of the Executive Assistant due to sickness or leave.
• Assisting with email, letters, and reports, ensuring all correspondence is accurate, timely, of high quality, and reflects the authority’s commitment to plain English, often handling sensitive information.
• Logging ward casework, coordinating, and quality checking responses to meet deadlines.
• Booking travel and accommodation for the team, adhering to company guidelines.

Please note: If a current employee at risk of redundancy applies for this vacancy, their application will receive priority. They will be advised accordingly.

Equality, Diversity, and Inclusion

Stoke-on-Trent City Council values community diversity and aims to have a workforce that reflects this. We encourage applications from all community sections. We celebrate diversity and are committed to creating an inclusive environment where everyone can succeed.