Executive Assistant

AnaVation LLC; Leeds; Hybrid; GBP 38,000 - 44,000; Full time

Job summary

A leading property technology company is seeking an Executive Support Assistant to provide vital support to the executive team, manage administrative tasks, and coordinate events. This role is primarily remote with occasional travel required to Leeds and other locations. The ideal candidate will possess strong organizational and communication skills alongside experience in executive support. The salary for this position ranges from £38,000 to £44,000 annually.

Qualifications

• Experience in executive support, including diary management.
• Exceptional administrative, organisational, and time-management skills.
• Strong communication skills with ability to tailor communication to audience.

Responsibilities

• Provide PA support, including diary management and travel bookings.
• Maintain electronic filing systems for the UK team.
• Manage the internal UK Events calendar and mailbox.

Skills

Diary management

Organisational skills

Time-management skills

Communication skills

Microsoft Office proficiency

Job description

Hi, we’re PEXA!

We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.

We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.

We’re growing fast, that is where you come in.

We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.

Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.

Why become a PEXArian?

Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.

Here’s a snapshot of what your life at PEXA could look like:

Your growth: We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.

Your wellness: We care about your holistic wellbeing.

Your work/life blend: We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.

As an Executive Support Assistant, you will play a key role in supporting the Executive Support Manager and members of the Executive team. Your responsibilities will span providing day to day executive support to the ExCo (5x board members), support administrative coordination and event management, ensuring smooth day-to-day functioning across teams. This role is predominantly remote / home based but will require flexibility to attend meetings/events in Leeds, Thame (Oxfordshire) and London when required (typically 2-3 days per month).

Key Responsibilities

• Provide PA support, including diary management, travel bookings, and administrative assistance to the Chief Growth Officer, Chief Technology Officer, Chief Finance Officer, and Head of People.
• Deputise in the absence of the Executive Support Manager, including notetaking and PA support for the entire Executive team.
• Assist with local recruitment processes.
• Arrange induction meetings with the Executive team for new starters.
• Support other PX processes, such as employee engagement initiatives.

Document & Information Management

• Maintain electronic filing systems for the UK team using platforms such as SharePoint and Confluence.
• Ensure accurate and accessible storage of policies, procedures, educational materials, registers, and logs.
• Distribute documents for signature using Adobe Sign.

Event Coordination

• Manage the internal UK Events calendar and mailbox.
• Organise logistics for bi-weekly collaboration days, Executive Team offsites, Campus Days, staff social events, and other ad hoc events, including booking meeting rooms, catering, and setting agendas.
• Support the Executive Support Manager with arrangements for the annual PEXA Group Board UK visit.

Skills & Experience Required

• Experience in executive support, including diary management.
• Exceptional administrative, organisational, and time-management skills.
• Proven track record of delivery, using initiative to complete tasks as required.
• Experience working in a flexible and dynamic environment.
• Confident in dealing with a range of stakeholders, demonstrating diplomacy and persistence.
• Strong communication skills, with the ability to tailor communication to the audience, protect confidentiality, and exercise discretion.
• Proficient in Microsoft Office products.

Key Attributes

• Professional and friendly demeanor.
• Self-motivated and able to work as part of a team.
• Strong attention to detail.
• Ability to multi-task and work under pressure and to meet deadlines.
• Willingness and ability to travel to Leeds and Thame for Collaboration Days and to support internal meetings and events.

£38,000 - £44,000 a year

Sounds like you?

We at PEXA are ready so if this role sounds like you apply today.