Executive Assistant

Methodfi; Greater London; Hybrid; GBP 60,000 - 90,000; Full time

Job summary

A leading legal tech firm in London is seeking an experienced Executive Assistant to support the COO and CTO. This involves managing schedules, task lists, and travel arrangements while ensuring operational details run smoothly. Ideal candidates must have over 5 years of experience, exceptional organizational skills, and the ability to handle confidential information professionally. The role offers a hybrid work model and various benefits including equity options and generous leave policies.

Benefits

Meaningful early-stage equity

33 days’ annual leave

Pension contribution

20% off legal fees

Top-spec Macbook

Regular team building activities

Qualifications

• 5+ years of experience supporting executives in a high-growth environment.
• Ability to work with senior stakeholders including investors.
• Proven experience in task management and scheduling.

Responsibilities

• Manage daily task lists and ensure clear priorities.
• Coordinate executive schedules and manage their time effectively.
• Prepare agendas and notes for meetings.

Skills

Organisational skills

Multitasking

Communication skills

Proactivity

Confidentiality

Problem-solving

Tools

Google Workspace

Notion

Slack

Job description

Salary: £60,000 - £90,000 + share options

Location: London/Hybrid - 3+ days per week on-site

About Lawhive

Our mission is to make the law accessible to everyone.

The legal industry is built on technology and processes that haven’t been updated in hundreds of years - that's why we've reinvented the entire model from the ground up with our own bespoke AI operating system at the core.

Lawhive is a regulated law firm with an AI-native platform built to amplify expertise and revolutionise the way people practice law, leading to exceptional outcomes for clients and lawyers.

Lawhive Labs is how we bring this vision to life. It's our frontier lab that combines top engineering, design, AI and legal talent from around the world, joining forces to build the future of law.

We’re backed by top-tier investors, including Google Ventures, Balderton Capital and TQ Ventures, and in December 2025, we secured $60M Series B funding round to facilitate international expansion and to grow our team.

We’re headquartered in London and in 2025 successfully launched in the US…and we’re just getting started.

The Role

We’re looking for a highly organised, proactive, and detail-driven Executive Assistant to support our COO and CTO & Co-Founder in managing their day-to-day priorities, projects and commitments.

At Lawhive, we move quickly and think big. This role is crucial to helping our CTO and COO stay focused on strategic work while ensuring the operational details run seamlessly behind the scenes. You’ll play a pivotal part in driving efficiency, organisation, and momentum.

This is a high-impact position suited to an experienced EA with a background in venture capital or VC-backed startups, bringing proven expertise in supporting fast-moving, investor-driven leadership environments

• Task Management: Maintain and organise daily task lists ensuring clear priorities and deadlines.

• Calendar & Schedule Management: Coordinate and manage the schedules of the CTO & Co-Founder and COO, optimising their time to focus on strategic and operational goals.

• Follow-up & Accountability: Proactively following up to ensure that urgent and high-priority tasks are addressed promptly.

• Travel Coordination: Book and manage travel arrangements, ensuring all itineraries, accommodations, and related logistics are well planned.

• Meeting/Workshop Preparation: Ensure each workshop and key meeting has a structured agenda and required reference documents, helping participants prepare effectively.

• Documentation & Note-Taking: Record comprehensive notes and actions items during meetings and workshops, ensuring clear follow-up actions and accountability

What You'll Bring

• 5+ years of experience supporting executives in an Executive Assistant or Chief of Staff role in high-growth, investor-backed companies

• Comfortable interacting with investors and other senior stakeholders

• Exceptional organisational and multitasking skills, with the ability to manage shifting priorities

• A self-starter mindset with the ability to take initiative and ownership

• The ability to anticipate needs, think ahead, and proactively solve problems before they escalate

• Proficient in Google Workspace, Notion and Slack

• Strong written and verbal communication skills with a sharp eye for detail

• Comfortable handling sensitive and confidential information with professionalism and discretion

Interview Process

• Introductory call with our Talent team

• 1:1 with our COO

• 1:1 with our CTO & Co-Founder

• Values interview with one of our Founders

• We offer!

Benefits

• 💰 Meaningful early-stage equity at one of Europe’s fastest growing startups

• ✈️ 33 days’ annual leave (25 + bank holidays) plus your birthday off

• 💰 Pension contribution via Nest

• 💷 20% off legal fees through Lawhive

• 💻 Top-spec Macbook

• ⛳️ Regular team building activities and socials!

Diversity at Lawhive

At Lawhive we know that diversity of thought is critical to delivering outlier outcomes. As such, we’re always working hard to ensure we build a diverse, inclusive team. We’re not yet where we want to be but as we scale we’ll only ever increase the focus we apply to this.