M25157 Administrative Coordinator

CGIAR System Organization; Montpellier; Sur place; EUR 28 000 - 38 000; Plein temps

Résumé du poste

CIMMYT, part of CGAIR, seeks an Administrative Coordinator to provide vital administrative and logistical support for their Knowledge Management and Information Technology unit. The role requires a bachelor’s degree and experience in administrative tasks, coupled with strong communication and strategic skills. This position offers a comprehensive benefits package and opportunities for professional development.

Prestations

Attractive remuneration package

Year-end bonus (40 days)

Life and medical insurance

Supermarket coupons

Savings fund

Vacation premium (56%)

Qualifications

• Minimum of 1 to 3 years of experience in administrative roles.
• Proficiency in English (minimum C1).
• Experience in handling events logistics is essential.

Responsabilités

• Provide administrative and logistical support to program staff.
• Organize and maintain efficient filing systems.
• Support recruitment and staffing needs.

Connaissances

Communication

Strategic Thinking

Teamwork

Innovation

Creativity

Pro-activity

Data analysis

Formation

Bachelor’s degree in finance, Administration or related fields

Description du poste

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Administrative Coordinator, provide administrative and logistical support to program to assist the Knowledge Management and Information Technology (KMIT) unit in developing web system platforms.

The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.

Specific duties:

• Provide administrative and logistical support to program staff and consultants, including but not limited to expense reports, payment requests, travel arrangements, reimbursements, activity reports, office and computer requests, training coordination, etc.
• Assist in requesting quotations and purchase orders, coordinating supplier deliveries, and scheduling and ensuring the maintenance of program facilities and equipment.
• Organize and maintain an efficient filing system for the supervisor, including subject files, indexes, and cross-references.
• Draft and/or review sub-agreements with collaborators.
• Prepare customs forms for imports and/or transit letter forms, as well as forms related to equipment donations (e.g., inventory tags).
• Manage routine correspondence on behalf of the supervisor, determining the best way to handle inquiries and responding to selected messages.
• Support high-level meetings, including booking rooms, arranging catering, preparing meeting documents/packages, and coordinating communications with participants before and after meetings. Record and distribute meeting minutes.
• Provide administrative support throughout the entire life cycle of subscriptions to journals and other information sources with national and international service providers.
• Support the recruitment and staffing needs of the Local Stall Program, local consultants and social service personnel.
• Coordinate any services for the integration of new employees into the team (computer, office, space, vehicle, housing, mobile phone, etc.).
• Closely and strictly monitor the procurement / purchasing processes for goods and services to expedite delivery timelines and payments, as well as ensure the proper selection of suppliers and the drafting of appropriate contracts with them.
• Perform other support activities as assigned by the immediate supervisor.

Requirements

• The candidate must have a bachelor’s degree in finance, Administration or related fields.
• The candidate must have a minimum of 1 to 3 years of experience in the same role or activities.
• Proficiency in English language (English test will be administered; candidate must score a minimum of C1 as per CEFR).
• The candidate must be proficient in Finance functions, forecasting and reporting.
• Work experience in handling events logistics.
• Proficiency in analyzing data, situations or problems and selecting from various courses of action.
• Experience in project management and/or a project management certification is desirable but not mandatory.
• The selected candidate must exhibit the following competencies: Communication, Strategic Thinking, Teamwork, Innovation, Creativity and Pro-activity.

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).