Office Manager

About the role

Join Back Market as an Office Manager and become the heart of our vibrant Barcelona office! Collaborate with our People & Culture team to champion our values, ensuring an inclusive and dynamic onboarding experience for new hires while managing office supplies, budget tracking, and event organization with a focus on sustainability and team cohesion. If you're a detail-oriented, empathetic, and outgoing professional with a passion for creating a welcoming and inclusive environment, we want you to help us maintain a thriving workplace culture and support our fully remote community

YOUR MISSION (IF YOU ACCEPT IT):

• Collaborate with the People & Culture team based in France and Barcelona, serving as Back Market's values ambassador and actively contribute to the strategic onboarding of new hires while fostering an inclusive and dynamic team environment at the Barcelona’s office.
• Procure office supplies, snacks, beverages, and weekly lunches through a network of diverse and sustainable vendors, ensuring inclusive procurement practices, and oversee budget tracking and invoice management with a focus on efficiency and cost-effectiveness.
• Welcome external visitors, including providers and job candidates, on a daily basis, demonstrating a welcoming and inclusive approach.
• Efficiently sort and distribute incoming and outgoing mail, packages, and orders, prioritizing equal treatment and meticulous attention to detail to ensure all recipients receive prompt and precise service:
• Ensure the proper functioning of equipment, oversee maintenance, and maintain cleanliness in collaboration with the coworking space's facility team, while ensuring compliance with health and safety protocols.
• Strategically organize internal events and activities, both in-person and online, to promote team cohesion, celebrate diversity, and enhance employee engagement, actively encouraging participation and feedback from all team members.
• Proactively research and implement innovative ideas to unite employees, proposing activities that are inclusive, reflective of Back Market's values, and contribute to a positive workplace culture.
• Create and maintain a welcoming, clean, and inclusive office environment that fosters positive energy, a sense of belonging, and supports the overall well-being of all employees.
• Support in managing the culture committee established in all offices without an office manager, ensuring the dissemination of Back Market's DNA by remotely assisting in the organization of cultural happenings, disseminating cultural themes in advance, and serving as the liaison for office-related matters with the owners of the different offices. This includes ensuring the provision of supplies, updating office-related information to support on-site teams and visitors, while also ensuring follow-up on the budget and billing.
• Act as the cultural referent for the fully remote community, facilitate its engagement, and understand the needs and challenges related to fully remote work issues.

YOU ARE IN THE RIGHT PLACE IF:

• Committed to being in person at the office 5 days a week.
• A minimum of 3 years of successful experience in HR administration and/or office management
• Fluent in English and Spanish (Catalan is a plus) with excellent writing skills to facilitate effective collaboration Back Market team.
• Detail-oriented with a demonstrated ability to multitask, showing a high level of initiative and motivation in promoting an environment that celebrates diversity, equity, inclusion, belonging, and accessibility.
• Skilled at maintaining confidentiality while maintaining a genuine caring attitude, valuing the privacy and individuality of each employee.
• A high level of empathy and excellent interpersonal and communication skills, fostering open and inclusive dialogue among team members.
• A positive, friendly, and outgoing personality, contributing to a supportive and inclusive work culture.
• Independent, self starter.
• Be ready to travel for business as needed.

RECRUITMENT PROCESS

• Call with Ana one of our tech talent acquisition specialists: 45-minutes or 1 hour
• Business Screening Interview with your future manager: 1 hour
• Team fit Interview with two peers from the Office Management Team: 45 minutes

WHY SHOULD YOU JOIN US ?

- A meaningful job: you will help avoid thousands of tons of electronic waste and fight against planned obsolescence. It counts!

- A meaningful company: we became a mission-driven company in January 2022.

- Be part of a worldwide growing company based in Europe, the USA and Asia to face great challenges : you will have the freedom to innovate and adopt new ideas!

- Work alongside passionate experts: who will share their knowledge and help you develop and grow in your career.

- Grow your career: with a flexible career path and a dedicated Learning & Development team. Back Market will help you evolve with personalized internal trainings and external handpicked providers from day 1!

- Leadership Academy by Back Market:“be a coach not a dictator” is at the core of this program ! We train and enable all our leaders to support their team towards achieving goals. Be a manager at Back Market is an unique experience we take by heart.

- An attractive salary, equity and a host of benefits including : Lunch voucher, health insurance, relocation package, paid time off for activism in your community, parental benefits, flexible hours, etc…

- Remote friendly company : up to 3 days of remote work per week!

- One Loving Tribe: you will have the opportunity to work in a fast-paced, open-minded and friendly environment.

- Be part of one of our Employee Resource Groups createdaround shared identities, common backgrounds and/or special interests crafted to be a safe space and an expressive outlet.

- Several internal events: The Monday Brief (weekly)/ The Somehands (monthly)/ The All Hands (annual).

- We’re here to SABOTAGE: It’s our mantra. It keeps us focused on what we aspire to be: a little bit sneaky, always smart, kinda frugal and constantly conspiring to create maximum impact.

Back Market is an Equal Opportunity Employer which means we pledge to not discriminate against employees based on race, color, religion, sex, national origin, age, disability or genetic information.. If reasonable accommodations are needed for the interview process, please do not hesitate to discuss this with the Talent Acquisition Team.

Back Market is helping to address one of the biggest challenges of our time: climate change. We take this so seriously that we were awarded status as a “Société à Mission”, or company with a social mission, by the French government. We know we can’t tackle a global problem without a globally representative team so we are committed to embedding diversity, equity and inclusion principles in every aspect of our organization. But more importantly, being One Loving & Free Spirited Tribe is in our DNA as it is one of the five foundational values of our company since we got started way back in 2014. We are committed to hiring and supporting diverse teams of people from all backgrounds, experiences, and perspectives. We know our lofty goals cannot be reached unless everyone has a seat at the table along with the resources and opportunity to grow.