Third Party Engagement & Project Specialist (m/f/d)

Incyte Corporation; Deutschland; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

A global biopharmaceutical company is seeking a Third Party Engagement & Project Specialist. In this role, you will manage third-party engagement processes and support brand teams in project coordination, ensuring regulatory compliance and enhancing operational efficiency. The ideal candidate holds a Bachelor’s degree and possesses strong organizational and communication skills in English and German. Experience in a multinational environment is preferred.

Qualifikationen

• Initial experience in a multinational environment, preferably in the pharmaceutical industry.
• Willingness to develop expertise in compliance and regulatory topics like GDPR.

Aufgaben

• Manage third-party engagement processes and ensure compliance.
• Provide administrative project support to Brand Teams.
• Coordinate meetings and events for congresses and conferences.

Kenntnisse

Organizational skills

Attention to detail

Excellent communication in English and German

Analytical skills

Proactive mindset

Ausbildung

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office

PR/PO platforms

SharePoint

Jobbeschreibung

Overview

Job Summary

The Third Party Engagement & Project Specialist supports the Business Unit by managing third-party engagement processes and coordinating cross-functional projects. This role ensures compliance with internal and external regulations while enhancing operational efficiency through structured coordination, documentation, and stakeholder collaboration.

The position also provides organizational and logistical support to the Brand Teams, including meeting coordination, congress planning, and vendor management. Additionally, the role oversees web shop operations and supports the execution of marketing and sales activities across the business unit.

Essential Functions of the Job (Key responsibilities)

Third Party Engagement (ca.70%)

• Act as the central liaison for all third-party engagement requests across the team.
• Coordinate end-to-end engagement processes, ensuring compliance with finance, legal, data privacy, QA, PV, IT, and other internal stakeholders.
• Ensure secure and compliant storage of inspection- and business-relevant documentation for legal and compliance review, audits, and monitoring.
• Process and track invoices in collaboration with Finance and vendors, ensuring timely, accurate and compliant payments.
• Contribute to monthly financial reporting by supporting accrual processes and maintaining detailed financial dashboards.
• Develop and maintain tools, trackers, and documentation to enhance process efficiency.
• Drive continuous improvement initiatives in customer service, training, and internal processes.
• Onboard new internal and external stakeholders relevant to the engagement process.
• Provide technical support for NAF and FMV tiering processes.
• Manage PR/PO creation and adjustments, including troubleshooting.
• Act as back-up for 3PES from other departments in case of absences

Project Specialist (ca. 30%)

• Provide administrative project support to Brand Teams and Business Unit, including material approval workflows and SharePoint site management.
• Assist in the selection and coordination of agencies, vendors, and third parties.
• Oversee web shop operations, including item setup, communication, and logistics for bulk shipments (e.g., patient brochures).
• Organize internal and external meetings, including agenda preparation, minute-taking, and action tracking.
• Support the planning and execution of congresses and conferences.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Initial experience in a multinational environment; pharmaceutical industry experience is a strong advantage.
• Strong organizational skills and attention to detail.
• Proactive, hands-on, and solution-oriented mindset with a drive for continuous improvement.
• Excellent communication skills (verbal and written) in both English and German.
• Ability to work independently and collaboratively in a dynamic, cross-functional team.
• Affinity for regulatory topics and willingness to develop expertise in compliance, anti-bribery, anti-corruption, and healthcare regulations.
• Basic understanding of GDPR is a plus; willingness to deepen knowledge in this area.
• Strong analytical skills and ability to draw actionable conclusions.
• Proficiency in Microsoft Office and familiarity with internal systems and tools (e.g., PR/PO platforms, SharePoint).

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.

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