HubSpot Administrator (m/f/d)

Moonfare GmbH; Berlin; Vor Ort; EUR 60.000 - 75.000; Vollzeit

Zusammenfassung

A digital investment platform in Berlin is seeking a HubSpot Administrator with expertise in CRM architecture and a strong background in HubSpot management. The successful candidate will own the CRM system, manage integrations, and ensure data integrity. This role offers the opportunity to work in a dynamic environment focused on streamlining operations and enhancing internal systems.

Qualifikationen

• 5+ years of experience in CRM systems management, including 2+ years as a HubSpot super admin.
• In-depth understanding of data integrity principles and GDPR compliance.
• Experience in creating technical documentation.

Aufgaben

• Manage HubSpot CRM system as an admin.
• Create and maintain technical documentation.
• Conduct data audits ensuring accuracy.

Kenntnisse

CRM architecture

HubSpot administration

API integrations

SQL

Communication skills

Tools

HubSpot

CRM tools

Jobbeschreibung

Overview

Private equity has always been a sought-after asset class due to its performance potential. However, steep entry barriers, including high minimum investments (~€10m), hefty paperwork and the challenge of selecting the right fund have traditionally kept individual investors at bay, with access largely limited to big institutions or a select few.

Enter Moonfare. We've made investing in private equity more accessible and straightforward with our fully digital investment platform. Now, qualified investors can access some of the most sought-after private market funds at minimums starting from €10,000*.

The diverse Moonfare team – which includes alumni from top private banks, groundbreaking startups and beyond – is united in pushing boundaries and redefining the private equity landscape.

HubSpot Administrator (m/f/d)

As our HubSpot Administrator, you will be responsible for the technical management and optimisation of our HubSpot CRM platform, ensuring it is configured for scalability, system integration, and data consistency across Moonfare’s operations. Your focus will be on backend architecture—including API integrations, data flows, and custom automations—while streamlining workflow processes and enabling seamless data exchange between HubSpot and other internal systems. With expertise in CRM systems architecture, SQL, and data integration best practices, you will maintain a highly efficient, secure, and scalable CRM environment.

Responsibilities

• Own the HubSpot CRM system as an admin, managing coding, integrations, and advanced workflows
• Manage CRM architecture, implementing scalable automations and integrations with internal systems
• Create and maintain technical documentation, including system architecture, integration blueprints, and workflow processes
• Conduct data audits, ensure data accuracy, and implement validation protocols across the CRM and connected systems
• Develop and maintain reports, dashboards, and analytics tools to deliver actionable CRM insights
• Serve as the primary contact for CRM troubleshooting, system upgrades, and enhancements
• Create and enforce SOPs and technical playbooks to ensure consistent and optimised CRM usage

The next Moonfarian

• Minimum of 5 years of experience in CRM systems management, including at least 2 years as a HubSpot super admin
• Expertise in CRM architecture, including workflow design, automation, and custom integrations with internal systems
• Excellent verbal and written communication skills in English, with the ability to explain technical concepts to both technical and non-technical stakeholders
• In-depth understanding of data models, data integrity principles, and GDPR compliance as they apply to CRM environments
• Demonstrated success in partnering with cross-functional teams to define requirements and implement scalable CRM solutions
• Proven ability to troubleshoot CRM systems, oversee upgrades, and implement ongoing system enhancements
• Experienced in creating and maintaining technical documentation to standardise processes (e.g. SOPs, workflows, integrations)
• Skilled in training teams on CRM best practices and supporting adoption across departments

If you feel you do not meet all of the requirements, we still encourage you to apply!

Our Values

• Our clients come first, Moonfare comes second, and we prioritise ourselves third - Client-Centric Focus. Putting clients first means creating value for them is essential. Placing Moonfare second signifies that our individual professional future at Moonfare depends on the company's commercial success. Prioritising ourselves third reflects our humility in putting clients and Moonfare before personal interests.
• We pursue excellence and honour our promises - Commitment to Excellence. We hold ourselves to the highest standards, taking responsibility for our failures, and celebrating our successes. We commit to deadlines and stick to them and we learn from our mistakes.
• We are here to win and to celebrate our collective achievements - Win together. We are mission-focused and think and act like owners. We exemplify the attitude we expect and each of us commits to do what it takes to succeed.
• We foster personal growth but each of us earns our place as a Moonfarian through merit - Growth and Merit. We hire, retain, and develop exceptional people and invest in empowering them to excel. We must all earn our place at the table every day.

We understand the important role that diversity plays in our success. Different backgrounds, experiences and ideas push us further and raise the bar. We’re committed to developing an inclusive and safe culture where everyone — regardless of colour, race, religion, sex, origin, sexuality, disability, marital status, citizenship or gender identity — knows that they are an integral part of the team and can bring their full potential to their work.

*Minimum investments vary according to jurisdiction.

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Data Privacy Notice

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