Procurement officer

1. Job Purpose

• Responsible for all administrative tasks of procurement undertaken.
• Ensuring documentation and data entry process is completed in line with internal policy and procedures.
• Analyze and calculate costs of procurement and suggest methods to decrease expenditure.

2. Key Accountabilities:

• Maintain accurate records of purchases, pricing, and other essential data.
• Follow up on product and supplies deliveries with concerned departments to ensure received quality is according to specification and contractual agreement.
• Coordinate with suppliers and create separate supplier files, ensuring all relevant information including supplier audits/assessments are updated and accurate before entering into the concerned system to avoid data inconsistency.
• Maintain a positive professional relationship with external and internal stakeholders in the procurement process.
• Ensure documentation of contracts, fees, supplier audits, and assessments efficiently and reliably.
• Receive internal customer comments/complaints in the event of changed/wrong bar coding and ensure the complaint is resolved within the set time frame to avoid interruption in operations.
• Follow up to clear payment disputes and credit notes with finance & suppliers to ensure smooth operation.
• Provide information regarding the expected delivery date to concerned stakeholders and follow up on delivery delays.
• Maintain periodical reports which provide well-informed information on all procurement tasks, problems/potential problems, results of efforts, and recommendations for corrections.
• Conduct continuous research on up-to-date approaches, techniques, methods, and tools to implement best practices in the field of work.
• Assist team members in any other tasks that may arise as required.
• Perform any other tasks assigned by the manager.