Outsourcing Document Controller

Shou; Dubai; On-site; AED 40,000 - 80,000; Full time

Job description

Ras Al-Khaimah, Ras al Khaimah, United Arab Emirates

Outsourcing Document Controller

Job Description:

Dautom Company Introduction:

Dautom is a prominent name across the globe in IT consulting services. With a relentless commitment to innovation and excellence, we empower businesses to bolster their IT teams with top-tier talent.

Our greatest asset is our talented team of IT professionals. Our journey towards becoming an employer of choice has been built on a foundation of trust, respect, and unwavering support for our employees' growth and well-being.

We take pride in being a great place to work, and we invite you to explore what sets us apart in the world of technology and corporate culture.

Client Introduction:

In this role, you will have the opportunity to work closely with one of our esteemed clients. This client is a global leader known for its commitment to quality and innovation. They have chosen Dautom as their trusted partner for their upcoming projects.

Key Roles and Responsibilities:

1. Preparing and managing documents for a business or a project.
2. Using document management software to upload, scan, verify, and store documents.
3. Filing and archiving relevant documents in an organized and secure way.
4. Retrieving documents for other staff and clients when needed.
5. Creating and maintaining document templates, file types, and document databases.
6. Ensuring documents are accurate, authentic, and compliant with laws and regulations.

Minimum Requirements:

1. 5+ years of related construction phase experience is required.
2. Bachelor's degree in a relevant field.
3. Analytical skills and ability to come to conclusions.
4. Time management skills.
5. Typing and editing skills.
6. Ability to follow procedures exactly.
7. Incredible organizational skills.
8. Microsoft Office Suite skills.
9. Ability to work independently without much guidance.
10. Ability to communicate with other teams and departments.
11. Knowledge of Electronic Document Management Systems (EDMS).
12. Proven work experience in a Document Controller job or a similar role.

Managing Document Control Systems and Processes:

1. Implementing and maintaining document control procedures.
2. Establishing and updating document control databases.
3. Ensuring compliance with document management standards and regulations.

Document Control and Organization:

1. Receiving, reviewing, and distributing incoming documents.
2. Classifying and indexing documents for easy retrieval.
3. Monitoring document revisions and maintaining version control.

Quality Control and Assurance:

1. Performing quality checks on documents to ensure accuracy and completeness.
2. Resolving discrepancies or issues related to document content or formatting.
3. Collaborating with stakeholders to address document-related concerns.

Document Retrieval and Archiving:

1. Retrieving requested documents and information for internal and external stakeholders.
2. Establishing document retention schedules and managing archiving processes.
3. Ensuring proper disposal of outdated documents.

Collaboration & Communication:

1. Coordinating with project teams, departments, and external parties to facilitate document exchange.
2. Providing support and training to users on document management systems.
3. Maintaining effective communication channels to address document-related queries or issues.