Office Manager

Project Management Institute; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading project management organization is seeking an Office Manager to oversee day-to-day operations in Dubai. Responsibilities include managing office facilities, providing administrative support, and ensuring compliance with regulations. Ideal candidates should have a Bachelor's degree in Business Administration and proven experience in an office management role. Strong organizational and communication skills are essential.

Qualifications

• Proven experience as an Office Manager or similar role.
• Ability to handle multiple tasks and prioritize effectively.
• High level of integrity and professionalism.

Responsibilities

• Manage and maintain office facilities.
• Schedule and coordinate meetings and appointments.
• Assist with onboarding new employees.
• Ensure compliance with company policies and local regulations.

Skills

Organizational skills

Time-management skills

Interpersonal skills

Communication skills

Proficiency in Microsoft Office Suite

Knowledge of office management procedures

Education

Bachelor's degree in Business Administration or related field

Job description

Position Overview: We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Dubai office, IFZA. The ideal candidate will be responsible for ensuring the smooth running of office activities, providing administrative support, and creating a productive work environment.

Key Responsibilities:

Office Administration:

1. Manage and maintain office facilities, ensuring cleanliness and functionality.
2. Coordinate office maintenance and repairs.
3. Manage office supplies inventory and place orders as needed.
4. Oversee the reception area, greet visitors, and handle inquiries.

Administrative Support:

1. Provide administrative support to the management team and staff.
2. Schedule and coordinate meetings, appointments, and travel arrangements.
3. Prepare and distribute communications, such as memos, emails, and reports.
4. Handle confidential and sensitive information with discretion.
5. Assist in budget preparation and expense tracking.
6. Process invoices, expense reports, and purchase orders.
7. Liaise with external vendors and service providers.

HR Support:

1. Assist with onboarding and orientation of new employees.
2. Maintain employee records and handle HR-related documentation.
3. Coordinate staff events and team-building activities.

Compliance and Safety:

1. Ensure compliance with company policies and local regulations.
2. Implement and maintain health and safety protocols.
3. Conduct regular safety inspections and report issues.

Qualifications:

1. Bachelor's degree in Business Administration, Management, or a related field.
2. Proven experience as an Office Manager, Administrative Manager, or similar role.
3. Excellent organizational and time-management skills.
4. Strong interpersonal and communication skills.
5. Proficiency in Microsoft Office Suite and office management software.
6. Knowledge of office management procedures and basic accounting principles.
7. Ability to handle multiple tasks and prioritize effectively.
8. High level of integrity and professionalism.