Document Controller II

Project Management Institute; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job description

Petrofac is currently looking to recruit a Document Controller II (UAE National) to be based in Abu Dhabi, UAE.

What We Do

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility they need.

Primary Duties

• Assist in maintaining schedule for creating databases for tracking all technical and non-technical documents and provide status updates on a regular basis. Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/vendor and any third parties.
• Assist in setting up the Document Control system for head office/site and engineering support centers. Prepare all project document control related procedures during the entire duration of a project.
• Issue regular reports to the client on drawings status, technical query status, and exception reporting. Issue regular reports to project, engineering, and construction teams on overdue documents from clients, vendors, and also issue statistical vendor document status purchase order wise.
• Support in setting up site document control and support site document control activities until site document control stabilizes.
• Ensure data accuracy in Petrocept and Documentum.
• Distribute internal copies of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned. Receive reviewed documents from clients and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also, transfer these approvals internally as per the project distribution matrix.
• Responsible for ensuring all technical deliverables are issued, returned, and logged within an acceptable time frame.
• On request, send vendor documents to the client for review. Communicate all comments received from the client to the vendor.
• Liaise with vendors and expedite timely submission of all documents as mentioned in the VDR.
• Answer all day-to-day queries from disciplines/projects regarding document status.
• Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual are in conformance with quality standards in coordination with the QA/QC team. Maintain a comprehensive list of all quality test plans needed to be conducted on materials.
• Perform other related duties incidental to the work described in support of the department.
  
  

Minimum Requirements

Bachelor’s degree or a 3-year technical diploma with a minimum of 2-3 years of related experience as a document controller on EPC projects.